The BFA is looking to work with an existing continuing education seminar to host the 2017 BFA On-line seminar.
The BFA will pay a fee for this service.
Since there may be significantly more people watching online as in person, the cameras would need to have the "best seats in the house". This may require some adjustment for the Face-to-Face setup.
Seminar Requirements:
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Seminar must meet BFA seminar sanctioning requirements (see BFA Seminar Guidelines)
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Provide a list of speakers and topics
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Provide date, time, and location (Note: should start around 9:30 Eastern, 8:30 Central, 7:30 Mountain, and 6:30 Pacific time in order to work for most time zones)
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Provide schedule (start, breaks, lunch, etc)
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Provide a volunteer to coordinate broadcast with live audience (a start/stop person working with the production team)
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Have the ability to field questions sent by email from online viewers (BFA will help with this)
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Keep activities not involving the online audience off of the production (50/50 drawings, club information, etc. These activities can happen, just don't broadcast them).
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Describe venue (seating, lighting, size)
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Is the Host willing to have the BFA suggest speakers?
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Provide Internet connection and streaming service to allow up to 400 viewers with no advertising. Include any related costs in your proposal.
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Provide a link address a week in advance to BFA to be shared with registered online viewers
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BFA will handle all registration for the online session
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Host will handle all face-to-face registrations
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Locate and negotiate pricing with a qualified production company to provide the below listed services. BFA will pay the production company directly.
Production Requirements:
- Live Multi-camera/Multi-Source switching required: A minimum of four potential views:
- Fixed camera shot on speaker at podium
- Live camera operator to pan
- Computer (showing Powerpoint, etc.) -Needs to be split between projector and video switcher.
- Computer/media player to play advertisements/programming during breaks for online audience
- Live on-the-fly titles and pre-created titles required: ability to drop in "Secret Words" and speaker identifiers on the bottom third of the screen periodically. (see samples from last year)
- Broadcast quality needs to be identified in RFP
- Create a "title page" to display before seminar starts ("Seminar starting soon", etc.)
- Create a video/music slideshow to be used for breaks Some video sequences need to be created before broadcast such as: Intro sequence, "Short Break, Coming Up", Lunch Break "Will Resume at: ", etc...
- Broadcast videos used for breaks (we will provide mp4s)
- Develop and broadcast a few 'commercials' for our sponsors (made from photos/ corporate logos). See examples below.
- Recording of sessions onto a hard drive that we will provide (you will ship to BFA when done)
- Record the uncompressed video, not the compressed stream.
- Later mix-down, breaking sessions into segments that we can rebroadcast from Vimeo later in the year in HD, must be completed and uploaded to our Vimeo account within 30 days of session.
- Setup the day before is preferred, so that the system can be tested before going live. Audio, presentation computer feed, internet connection quality, cameras, etc...
- Video product will be owned by the BFA.
- Production company must submit sample work product (online is preferred) for review
Here are samples of what we did last year:
https://vimeo.com/159096244/07ec0a19fb (with all advertisers shown)
https://player.vimeo.com/video/159134240 (small commercial insert)
Please provide the information from above and the cost of providing this service in your proposal. Also include your proposed hosting cost.
The BFA will review all submissions and select one location based on a variety of factors, including cost, speakers, venue, and production ability.
Proposals/questions need to be sent to:
Dean Carlton - dean@heritagedevelop.com 217-304-2365
Proposals are due by October 14, 2016.